We are able to adapt
to your needs

The application includes several modules which together reliably
serve to recordand evaluate your input. You can choose which modules you want to use and easily turn off others.
Possible custom settings of the system will satisfy even advanced users.

Time tracking

Time tracking, the main module of Logeto, offers recording of hours worked by individual people, with the possibility to track time spent on individual contracts or their parts. The system also fills the records with information as to where a person was located during work (see Attendance). Thanks to customizable settings you also get any other required information you want to track. As result, the system will offer you clear time sheets, attendance sheets, overview for salary calculation and more print reports. Read more

Attendance

Attendance tracking included in the application makes Logeto also a fully functional attendance system. Thanks to repeating verification of people location, while they record work, comings, leavings, or movements between locations, work records includes information where people were during work. Attendance records are mainly support for the main module Time tracking but it is possible to look at them separately as well. Recorded locations can also be further used in the module Vehicle logbook. Read more

Plan

Before work is actually done and recorded It is possible to create a work plan. A Plan offers significant easement of work organization, continuous overview of when individual work tasks should be done, or as a reminder on which address or contract people should work on in coming days. Furthermore, it offers a comparison between planned and actually performed work. It also allows people to easily create work records from the plan, in the main module Time tracking.

Vehicle logbook

Thanks to the integrated vehicle logbook it is possible to record the trips of vehicles and also contracts for which these trips were undertaken. With the rates set for the vehicles it is also possible to track the respective costs, or to obtain credible basis for invoicing. A remarkable feature when reporting individual trips is the ability to automatically generate vehicle logbook directly from Attendance thanks to the record of visited sites. Read more

Expenses

This module offers a way how to record any expenses that are not included in Time tracking nor in the Vehicle logbook. Expenses can be recorded for contracts and their parts, with more or less details depending on your needs. This gives you an overview customized as it suits you best.

Contracts

All work reported by people and trips with vehicles can be recorded for individual contracts or their parts. As well as this, any other expanses can also be recorded for contracts and it is therefore possible to obtain a comprehensive overview of their profitability. Read more

Invoicing

The module is primarily intended for quick and easy creation of basis for invoicing. You will have a continuous overview about what has already been invoiced and what is still pending invoice. Read more

Application features overview

PEOPLE AND VEHICLE RATES

You can define cost and billing rates. Rates can be set for individual people, vehicles, activities or contracts.

PERMISSION TO ADJUST RATE IN RECORDS

People can be un/allowed to manually adjust rates in their records.

MASS RATES RE-CALCULATION

Even older records can be re-calculated at a new rate.

CONTRACTS AND SUB-CONTRACTS

Every contract can be divided into more parts, for example, into 'projects'. It is your decision on to how you name your sub-contracts. The contracts can then be evaluated with more precise parameters.

CONTRACT BUDGET

A contract can have a cost budget and time budget. It is possible to track how much time and money is left before you exhaust your budget. It helps you to stay within your budget.

WORKING TIME

Every person‘s working time can be set individually. A person can see how much time they have to work or how much overtime they have done.

PUBLIC HOLIDAYS

The application takes into account public holidays (which you have defined) while calculating with working time.

ENTERING 'FROM - TO' OR 'NUMBER OF HOURS'

A person can record their activity by entering the precise time or by entering the number of hours for a particular day. While setting the activity it is possible to pre-set what will be entered. For example, work is usually entered by an exact time, while on the other hand a vacation is recorded by number of hours/days.

RECORDS FROM ATTENDANCE FOR TIME TRACKING

Time tracking will offer a time in which the person was present in work according to their attendance. It is possible to select this hint and to create a new record directly from it and complete it by entering details such as activity or contract. This feature is available in mobile phone and in PC.

CUSTOM FIELDS

It is possible to create a custom field (column, parameter) in time tracking according to your needs. The custom field can be text, number, yes/no decision, or a selection from list.

ACTIVITY SETTINGS

It is possible to record which activity a person is doing. Activities can be predefined by specific names. It is also possible to set if it is a working activity, paid non-working time (absence), or not paid free time (break). Activities can be the same for every user but they can also be set individually so each user will have their own set of activities to select from.

WORKING ACTIVITIES

You can define the activities that count as work.

BREAKS AND ABSENCES

In activities you can set the breaks and absences. While breaks are not counted as working time, absences are. There are two ways to record breaks. You can either classically start a break and later start work again or you can also choose a time interval in advance so employees will have a pre-defined time for break (e.g. 30 min for lunch).

OVERTIME

Every person's working hours can be set individually and every day in a week can be set differently. The application compares a person's set working time with the time actually worked.

OVERVIEW FOR SALARY CALCULATION

In the application you can find a print report 'overview for salary calculation'. It provides information about worked time, breaks, work during holidays and weekends, work during night, overtime and missed working time.

BILLABLE RECORDS

Records marked as billable are also shown in module Invoicing.

SETTINGS FOR RECORDED INFORMATION

You can set which information is required to be entered by people and which is not.

FILLING FROM TEMPLATES

User defined templates can be created in mobile and PC applications so users will be able to easily fill their records with pre-set information. Such a template can also be created as shared, so each user in the account can use it.

FILLING FROM MOST OFTEN OR LAST RECORDS

While recording via mobile or PC application, it is possible to use quick input that offers you records you have created in the past. When the offered record is selected a new record is filled with the same information.

FILLING FROM PLAN

In mobile and PC applications plan fulfillment can be confirmed, and the Time tracking record can be filled with information from the Plan. In cases when there are slight differences between Plan and completed work, it is possible to further edit such a record.

START AGAIN (IDENTICALLY FILLED RECORD)

Every Time tracking record offers to be 'started again'. When this feature is used an identically filled record is started with 'activity starting time' corresponding to the time when the feature was used.

MULTI-RECORDING

People can enter records to more days at once. They can select more days and enter the same records to them.

RECORD DUPLICATION

People can select a record and select days to which it should be duplicated. Duplication is possible with or without time. Records can also be duplicated between people.

PRIVILEGES AND ACCESS PERMISSION

The application allows wide and variable settings for which data is available to be viewed or recorded by whom.

PEOPLE GROUPS

People can be placed into groups. It allows you to grant various privileges to the whole group, instead of granting them individually, one by one. Furthermore, groups can be used in record filters, so records of the whole group can be overviewed at once.

RESTRICTABLE BACK-DATING

This feature defines how many days back people can edit or add new records. It is possible to allow exceptions for people to back-date. Back-dating restriction prevents the late recording of work.

CLOSING A TIME PERIOD

The feature prevents the adding of new records, editing or deleting already entered records in a period which has been closed. If necessary, it is possible to re-open a closed period.

APPROVING RECORDS

Supervisors can approve or disapprove the work records of their subordinates. When a record is declined the supervisor can add the reason for disapproval to the record and allow the subordinate to amend the record.

RECORD VALIDITY

Records with ended validity are not shown in lists and are not available to be selected. This feature prevents the user from seeing a mass of old data which has to be kept and not deleted. Records can be validated again.

CURRENT PEOPLE PRESENCE

You can monitor people's comings and their last entry in attendance from your phone, PC application or from anywhere via the internet.

PEOPLE LOCALISATION

The application records people's location every time they press any button for quick start of activity. (Whether it is a record of coming, leaving, movement between locations, or the beginning of different type of activity).

MONITORED LOCATIONS

The application allows you to add names for the most frequented working localities (e.g. company Head Office, local branches, depot...). Locations that you do not name are recorded as standard addresses. For more information about the recording of people's location see 'people localization'.

PEOPLE SHOWN ON MAP

It is possible on the web application to show the last recorded location of people or even more locations where people were present during the day. For more information about recording people's location see 'people localization'.

LOCALITY RECORDING EVEN OFFLINE - VIA GPS

When the application is about to record person's location (see people localization) it works even when they are currently without internet connection. The location is recorded as GPS coordinates and as soon as the internet is available again the coordinates are transferred and shown as an address.

USE OF MOVEMENT RECORDS FOR VEHICLE LOGBOOK

Movement can be recorded in module Time tracking. According to visited localities (see monitored locations) the application calculates the distance between locations and offers you this generated record for saving in Vehicle logbook.

FIXED ATTENDANCE TERMINAL

A suitable device for permanent work places. It serves for quick and verified attendance recording of any number of people. It can work in an exclusive mode.

MANUAL ATTENDANCE RECORD

If necessary, it is possible to additionally create a record about attendance manually without verification of a person's location. In order to distinguish these records from verified, these are marked as 'manual records'. The possibility to create manual records can also be entirely disabled.

APPLICATION PROGRAMMING INTERFACE (API)

Logeto can be connected with other external systems through API in order to transfer recorded information to each other. Read more about how to work with API in the available documentation.

We are able to adaptto your needs